Lady Margaret Primary School recognises that by efficiently managing our records, we are able to comply with our legal and regulatory obligations and to contribute to the effective overall management of the school.
This document provides the policy framework through which this effective management can be achieved and audited.
The School has adopted the Information Management Toolkit for Schools created by the Information and Records Management Society (IRMS) and adheres to its principles and guidance. A print copy of the retention schedule is attached as Appendix 1 to the hard-copy of this policy. A full copy of the Toolkit is available on the School website.
Records provide evidence for protecting the legal rights and interests of the school, and provide evidence for demonstrating performance and accountability. This document provides the policy framework through which this effective management is achieved and can be audited.
This policy applies to all records created, received or maintained by staff of the school in the course of carrying out its functions.
Records are defined as all those documents which facilitate the business carried out by the school and which are thereafter retained for a set period to provide evidence of its transactions or activities. These records may be created or received, and then stored, in hard copy or electronically.
The school has a corporate responsibility to maintain its records and record keeping systems in accordance with the regulatory environment. The person with overall responsibility for this policy is the Head of Business
The Head of Business will give guidance about good records management practice and will promote compliance with this policy so that information will be retrieved easily, appropriately and in a timely way. They will also monitor compliance with this policy by surveying at least annually to check if records are stored securely and can be accessed appropriately.
Individual staff and employees must ensure that records for which they are responsible are accurate, and are maintained and disposed of in accordance with the school’s records management guidelines.
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Approved by:
Executive Headteacher
Date:
April 2025
Last reviewed on:
April 2025
Next review due by:
August 2025